BI Access Report

Required permissions:Report Viewer, BI Access Report

Required Employee Settings: Can View BI Reports

The BI Access report helps you to view the list of users with the Can View BI Access attribute. Using this report, you can manage the BI Reporting licenses for the organization.

BI reports have no usage fee for up to 10% of either the concurrent or configured users, depending on the pricing model. Once the 10% threshold is passed, the organization is billed for each additional employee with this checkbox selected.

This report is an advanced Business Intelligence (BI) report. BI reports allow you to perform actions such as drilling down to more details or grouping and exporting data.

The data for this report refreshes every hour. Date and time are displayed in UTC (GMT time zone).

To access and run this report:

  1. Go to Reporting > Prebuilt Reports.

  2. Select the report you would like to run from the list.

  3. Complete the report prompt. The available steps and options will vary for each report.

  4. Click Run.

Note that you cannot use Re-Prompt Funnel in front of a piece of paper with the top right corner folded down. to make changes to the parameters of this report. There is no report prompt because it includes data for all skills by default. You can filter the report data to change what displays.

For most reports, you can filter the report data using a variety of parameters. You cannot use filters to change certain parameters you selected on the report prompt. However, you can use Re-PromptFunnel in front of a piece of paper with the top right corner folded down. to change the parameters of the report.

  1. To change report parameters click Re-Prompt Funnel in front of a piece of paper with the top right corner folded down..

  2. Edit the parameters you want to change. For example, if you want to change the time period you selected before, set Time Period to the new desired range.

  3. When you are finished changing the report parameters, click Run.

As an administrator, Jane wants to see the number of employees in the organization who can access BI reports. Having a clear count will help her check the BI report usage and manage the BI Reporting licenses for the organization.

Jane opens the BI Access report. In the report, the BI usage summary widget shows details about the active users, users with BI access, billable users, and so on. The Total Users widget helps Jane select the user roles in the heat map to see if they have BI report access permission.

Overview

The Overview page shows details about the active users in your organization with access to BI reports. It includes these widgets:

This widget displays the summarized details about the active users in your organization with access to BI reports.

It displays:

  • Active users in your organization

  • Billable users

  • Users with BI access

  • Number of users allowed to use BI reports with no usage fee as per pricing model

The heat map displays number of employees in different user roles. By clicking any user role in the heat map, you can filter the users in the List of Active Users widgets to show data for the specific user role.

Displays a list of all active users with details such as user names, primary roles, whether the users are billable, and if they have permission to access BI reports.